Minopex - Plant Administration Coordinator 2024

Job Details

Division - South Coast Plant Operations

Minimum experience - Mid-Senior

Company primary industry - Mining and Metals

Job functional area - Mining

Job Description

Introduction

This position will be based at Highbury in the South Coast of KZN.

Description

The purpose of this position is to provide secretarial, clerical and administrative support to the Plant in order to ensure that an effective and efficient administrative service is provided.

Duties and Responsibilities

  • Provide office support services in order to ensure efficiency and effectiveness within the Plant.
  • Direct visitors to the appropriate staff member.
  • Assist in the planning and preparation of meetings, conferences, conference telephone calls and managing booking of boardroom for meetings and training sessions.
  • Administration of petty cash including capturing, reimbursing and balancing.
  • Organising functions and meetings, (i.e. safety achievements, farewells, year-end functions etc.).
  • Perform clerical duties in order to maintain administration.
  • Maintaining filing systems.
  • Capturing and balancing of overtime, standby and other monthly allowances on the payroll system .
  • Accurate compilation of weekly and month end reports.
  • Maintaining an adequate inventory of office supplies, including ordering and distributing of supplies.
  • Responding to public enquiries.
  • Distribution of mail from Plant to Head Office.
  • Coordination of travel and accommodation bookings.

Secretarial, Reception & Administration Responsibilities:

  • Assist with HR Administration as required.

Processing of Monthly Payroll:

  • New employee administration, i.e. terminations, administration of employee provident fund etc. for terminations and new members.
  • Capture and process all relevant information into the payroll system.
  • Process and submit relevant documentation to Medical Aid, Provident Fund Administrators and balancing of medical billing to payroll.
  • Check source documents against payroll reports.
  • Collect input for allocated payrolls under each portfolio.
  • Collection of Death Claims & Funeral information to forward to H/O.
  • Month-end prints and preparation of reports as required.
  • Printing of payslips and distribution thereof.
  • Attending to Staff queries.
  • Medical aid administration - daily liaison with schemes regarding statements and claims and balancing of billings.

THIS APPLICATION WILL BE CLOSED ON THE DATE: NOT MENTIONED

THINGS THAT NEED TO BE CONSIDERED:

QUALIFICATIONS/REQUIREMENTS:

Experience 

  • 5 years’ experience in a HR/secretarial/ office administration role is required, preferably in the mining or process plant environment
  • Minimum 2 years’ experience in a payroll and accounting environment
  • Grade 12
  • Computer literate in MS Office
  • Excellent communication skills, professional etiquette and sound work ethics
  • Excellent time management skills
  • HR / Payroll / Accounting qualification

APPLY HERE

For CV submission, please visit this link sendYourcv.

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