Minopex - Plant Administration Coordinator 2024
Job Details
Division - South Coast Plant Operations
Minimum experience - Mid-Senior
Company primary industry - Mining and Metals
Job functional area - Mining
Job Description
Introduction
This position will be based at Highbury in the South Coast of KZN.
Description
The purpose of this position is to provide secretarial, clerical and administrative support to the Plant in order to ensure that an effective and efficient administrative service is provided.
Duties and Responsibilities
- Provide office support services in order to ensure efficiency and effectiveness within the Plant.
- Direct visitors to the appropriate staff member.
- Assist in the planning and preparation of meetings, conferences, conference telephone calls and managing booking of boardroom for meetings and training sessions.
- Administration of petty cash including capturing, reimbursing and balancing.
- Organising functions and meetings, (i.e. safety achievements, farewells, year-end functions etc.).
- Perform clerical duties in order to maintain administration.
- Maintaining filing systems.
- Capturing and balancing of overtime, standby and other monthly allowances on the payroll system .
- Accurate compilation of weekly and month end reports.
- Maintaining an adequate inventory of office supplies, including ordering and distributing of supplies.
- Responding to public enquiries.
- Distribution of mail from Plant to Head Office.
- Coordination of travel and accommodation bookings.
Secretarial, Reception & Administration Responsibilities:
- Assist with HR Administration as required.
Processing of Monthly Payroll:
- New employee administration, i.e. terminations, administration of employee provident fund etc. for terminations and new members.
- Capture and process all relevant information into the payroll system.
- Process and submit relevant documentation to Medical Aid, Provident Fund Administrators and balancing of medical billing to payroll.
- Check source documents against payroll reports.
- Collect input for allocated payrolls under each portfolio.
- Collection of Death Claims & Funeral information to forward to H/O.
- Month-end prints and preparation of reports as required.
- Printing of payslips and distribution thereof.
- Attending to Staff queries.
- Medical aid administration - daily liaison with schemes regarding statements and claims and balancing of billings.
THIS APPLICATION WILL BE CLOSED ON THE DATE: NOT MENTIONED
THINGS THAT NEED TO BE CONSIDERED:
QUALIFICATIONS/REQUIREMENTS:
Experience
- 5 years’ experience in a HR/secretarial/ office administration role is required, preferably in the mining or process plant environment
- Minimum 2 years’ experience in a payroll and accounting environment
- Grade 12
- Computer literate in MS Office
- Excellent communication skills, professional etiquette and sound work ethics
- Excellent time management skills
- HR / Payroll / Accounting qualification
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